What we do
Venue
Arrange and conduct on-site meetings as needed
Acquire and review proposal (alter as necessary
Submit proposal for approval (revise as necessary)
Provide revisions
Obtain and review contract (modify and negotiate as necessary)
Arrange for the contract to be signed, returned and deposit paid
Oversee all logistics and details throughout the duration of the contract
Schedule and direct load-in, load-out (provide directions)
Monitor costs and enforce contract
Catering
Recommend and meet with potential caterers if venue does not provide
Acquire and submit sample menus
Devise menu
Acquire and review proposals (alter as necessary)
Submit proposals for approval (revise as necessary)
Provide revisions to caterer
Obtain and review contracts (modify and negotiate as necessary)
Arrange for the contract to be signed, returned and deposit paid
Oversee all logistics and details throughout the duration of the contract
Determine uniform/dress code
Schedule and direct load-in, load-out (provide directions)
Monitor costs and enforce contracts
Music & Entertainment
- Suggest musicians/ DJ's/entertainment
- Procure samples for your review
- If needed, schedule meetings with the agent and/or the musicians
- Obtain and review contracts (modify and negotiate as necessary)
- Arrange for the contracts to be signed, returned and deposit paid
- Ensure equipment needs (sound requirements, lighting, stage, chairs, etc.) are understood and guarantee they are in place
- Assist with song selections, confirm and submit play list
- Determine uniform/dress code
- Schedule and direct load-in, load-out (provide directions)
- Monitor costs and enforce contracts
Photographer
Recommend appropriate photographer
Obtain and review contract (modify and negotiate as necessary)
Arrange for the contract to be signed, returned and deposit paid
Develop guidelines and shot list for press purposes
Submit a schedule of event to photographer
Determine timeline for receiving prints for press distribution
Monitor costs and enforce contracts